Name
1. The name of the Society in Welsh is ‘Cymdeithas Enwau Lleoedd Cymru’, and in
English ‘Welsh Place-Name Society’.
Aims and Objectives
2. The Society’s aims are to promote the awareness, understanding and study of
place-names and their relationship to the languages, environment, history and
culture of Wales, and to achieve them through the following objectives:
i. Raising awareness of the importance of place-names by disseminating
information in different ways.

ii.	Promoting and supporting individuals and groups in recording, analysing and interpreting place-names from oral and documentary evidence.

iii. Acting to protect the place-names of Wales.

iv.	Establishing relationships with individuals, organisations and similar societies in Wales and in other countries.

v. Publishing a Bulletin for members of the Society at least once a year.
vi. Maintaining the Society’s Website.
vii. Holding an Annual Conference.

viii.

Raising funds, receiving grants and donations, and applying for funds to carry out these objectives.

ix. Undertaking any other activity that will achieve these objectives.
Membership
3. Membership is open to anyone with an interest in the aims and objectives of the
Society.
4. The annual membership fee is payable in September; membership will become
void unless the fee is paid within six months.
5. The Committee may nominate Honorary Presidents of the Society, subject to
approval at the Society’s Annual General Meeting.
Committee and Officers
6. The Society’s activities will be managed by a Committee elected at the Annual
General Meeting of the Society.
7. The Committee will consist of five officers, up to nine ordinary members (with
one responsible for the Digital Map) and two editors (of the Bulletin and the
Website respectively), with authority to co-opt up to two other members for a
period of three years and one or more additional temporary members for a
specific purpose.
8. The Committee’s quorum will be five members, including one ordinary member.
9. The Society’s officers will be the Chair, Vice-Chair, Secretary, Treasurer and
Membership Secretary.
10. The term for officers and members of the Committee will be three years, but all
officers and members of the Committee will be eligible for re-election.
11. Officers and members of the Committee will be nominated by sending
nomination forms signed by the proposer, seconder and nominee to the Secretary
28 days before the Annual General Meeting.
12. If an officer is unable to act, the Committee will have the authority to appoint an
interim officer until the next Annual General Meeting.
Annual General Meeting
13. The Annual General Meeting of the Society will be held following the annual
conference each autumn to elect officers and Committee members, to receive the
Society’s audited accounts to 31 March of that year, to appoint an independent
auditor to the Society for the following year and to discuss any other relevant
matter. The Annual General Meeting may approve the names of Honorary
Presidents.
14. Notice of 21 days will be given of the date of the Annual General Meeting.
15. The quorum of the Annual General Meeting will be 12 members.
16. Only the Annual General Meeting or Extraordinary General Meeting has the
authority to alter the Society’s constitution after sending notice of the change to
all members of the Society 21 days in advance.
Extraordinary General Meeting
17. An Extraordinary General Meeting may be called at the written request of 12
members of the Society on sending 21 days notice to all members of the Society.
18. The quorum of an Extraordinary General Meeting will be 12 members.
Finance
19. The annual membership fee will be set at the Annual General Meeting on the
Committee’s recommendation.
20. All cheques must be signed or online banking payments authorised by two of the
following: Chair, Vice-Chair, Treasurer, Secretary or an authorised member of the
Committee.
21. All the funds, income and assets of the Society are to be designated for the
purposes of the Society only.
22. No officer or member of the Committee shall receive remuneration except for
legitimate expenses incurred on behalf of the Society.
Public Meetings
23. All meetings of the Society, including the Annual Conference, will be open to the
public, but only members will be entitled to vote.
Language
24. The Society’s main language is Welsh. Bilingual versions of the Constitution and
minutes of the Annual General Meeting will be available. The relevant pages of
the Society’s Bulletin and Website will be bilingual, and contributions will be
published in the language in which they are submitted, with an English summary
of contributions in Welsh. Simultaneous translation will be available in
conferences and meetings of the Society.
Dissolving the Society
25. The Society may be dissolved on the recommendation of the Committee and
confirmed at the Annual General Meeting or Extraordinary General Meeting on
the ballot of at least two-thirds of the members present.
26. Any remaining funds or assets will be given to a society or societies with similar
objectives.
Dylan Foster Evans
Chair of Welsh Place-Name Society
14 November 2023